Meeting Planning

No matter if your program is virtual, in-person, or hybrid, every meeting starts with a goal. Whether that goal is education, excitement or something in between, they all begin with the end in mind. And every successful meeting is made up of decisions made months (or even years) prior. At first glance, this process can seem daunting but don’t hyperventilate just yet; we’ve got your back. See, Mosaix Group lives for the details. We live for the hundreds of things that must happen to make an event run. Don’t worry; there’s a spreadsheet for that. The contracts, the menus, the transportation grids, the AV needs: these are a few of our favorite things.

Meeting Strategy Management

We understand the big picture goals behind your event, and we work closely with clients to define and measure meeting success each step of the way.

Hotel / Venue Sourcing & Contract Negotiations

We’re your one point of contact for all hotels, meeting spaces, offsite venues, and restaurants, from sourcing to contracting and reconciliation. Our proven system simplifies the process and streamlines communication, giving you the visibility and control you need.

Technology Support

We bring tech support in house to our talented team, ensuring you work with one consistent expert to manage all aspects of your event technology.

Corporate Sales Incentive Pinehurst Golf Trip

Logistics and Onsite Planning

We expect the unexpected, and we prepare for it. Our tried and true site evaluation process ensures the venues will set the stage for success.

Cost Savings and ROI Reporting

Your return on investment is our top priority. We consistently find ways to reduce spend while providing the reporting and analytics to demonstrate success.

Meeting Planning Communication and Content

Communication & Content Consultation

It’s crucial your message resonates with your particular mix of attendees. We help with writing introductions, designing presentations, and ensuring the content is compliant with relevant industry regulations.

Event Production

Mosaix Group brings your story to life and make sure everything goes off without a hitch. Staging, decor, audio/visual, venue layout, setup and breakdown, and much more. All choreographed to perfection. CLICK to see Gallery.

Sales and Incentive Program Implementation

Reward and motivate your sales staff through creative incentive programs that boost morale, build loyalty, and facilitate team building. We can help with everything from defining sales targets to designing the experience and managing staff communication. CLICK to see Gallery.

Asheville Urban Adventure Team Building Challenge

Event Apps and Gamification

We build fully customized apps that put all event information and schedules in one place, with interactive challenges that boost participation.

Social Media Management

We’re proactive when it comes to social media, creating post-worthy experiences tailored to each event. Custom hashtags, posting incentives, selfie stations, real-time digital photo walls, and much more.

Sponsorship and Exhibitor Management

We can create sponsor and exhibitor packages, manage outreach and engagement, booth rental, brand exposure, and advertising.

Security Management

We take security very seriously and will coordinate a comprehensive plan to minimize risk. Our staff keeps a low profile while creating a safe environment for your VIPs.

Transportation Management

We make sure your VIPs are transported on time and in style, with a custom itinerary that allows for flexibility.

Formal Dinner under Garden Lights with Fresh Floral Decor at Biltmore Estate

Event Décor and Design

Elevate your event without exceeding your budget. We’ll incorporate your brand elements into a cohesive visual theme no matter how tricky the space. From table settings and live plants to lighting and interactive elements, we are always at the forefront of the industry. CLICK here for Gallery.

Corporate Event Registration and Staffing

Event Staffing

We have the skilled event team you need, where and when you need them, from on-site registration to tech support and staging. CLICK here for Gallery.

Vendor Management

We maintain long-term relationships with a long list of reliable vendors, as well as an extensive vendor vetting process. All this translates into a seamless flow of services from supplier to client.

80s themed corporate event entertainment, dancing and costumes

Interactive Entertainment

We bring a sense of enchantment to your corporate gathering while seamlessly integrating event goals and themes. Popular musical acts, character actors, comedians, flash mobs, virtual and augmented reality, multi-player contests and transformative experiences; the possibilities are endless. CLICK here for Gallery.

Gifts & Amenities

From branded thank you gifts, attendee amenities and specialty gift baskets to the latest tech gadgets, our in-house promotional division makes gifting simple. CLICK here for Gallery.